Release Notes

Version 23.1.3

Tentative Release Dates:
Initial Release to Validation Environment: 25 May 2024
Release to Validation with additional fixes: 30 June 2024 & 26 July 2024
Production / Development Environment: TBD

Release Walkthrough:

Enhancements

SPRFY-951: Data Insights: Logic and Text around Merged LOCs

Change Description: When ORGs/LOCs merge, now the data insight at the merged "disappearing" Organisation or Location reads "Archived merged Organisation" or "Archived merged Location".

Impacted Areas: Target Organisations

Regression Areas: N/A

Impact on Configurations: N/A

SPRFY-1046, SPRFY-1047: Veeva Sync Enhancements

Change Description:

Merged IDs are now mapped to the surviving record.

Regarding the 'Limit Target included in Sync by Governance Status’ setting, the associated text is modified. If Governance is already off for all domains, this setting is greyed out, the tick box remains as previously set by the customer, and the value is read-only. If Governance is on for any domains, the setting is retained as previously set by the customer.

Regarding the ‘Limit Unmatched Data included in Sync by Resolution Status’ setting, it is now unchecked by default and the associated text is modified. When it is disabled, unmatched data is not included in the sync and blank data does not get sent back, but it continues to function as is when enabled. The Resolution Status requires at least one value to be selected, and a message is sent back to the user if they have not selected a value.

Regarding the Veeva Vault subdomain, user credentials are now authenticated against the vault subdomain. If authentication fails to occur, the user cannot Save until valid credentials are provided. Furthermore, validation has been added to the subdomain.

Regarding the Veeva Sync Configuration page, an information panel displays if one or more domains have Data Governance turned off, and the domain is listed as Active in the mapping configuration. The panel disappears when this is no longer applicable to the user.

Regarding Data Governance settings when Data Governance is turned off and Veeva Sync is enabled, the user is asked to confirm their action when they attempt to disable Data Governance for a domain. They are given the options to Save to continue, or Cancel to go back.

Impacted Areas: Veeva Sync, Import Functionality, Sync

Regression Areas: All Source Data

Impact on Configurations: Veeva Sync Configurations, Data Governance Settings

SPRFY-954: Bulk Update: Governance Status - Locations

Change Description: A new permission, Bulk Govern, is available in Data Governance for Organisations. The relevant action is available on the Source Organisations screen when Governance Required is switched on, the user has been granted the Bulk Govern permission for Locations, and a Data Governance Stage filter has been applied.

Impacted Areas: Target Locations

Regression Areas: Data Governance

Impact on Configurations: User Permissions

SPRFY-881: Usage Count When Deleting Governance Status

Change Description: When attempting to delete a Governance Status, user will be shown usage count of this status across Organisations, Substances, and Referentials

Impacted Areas: Governance Status

Regression Areas: All Target Domains

Impact on Configurations: N/A

SPRFY-560: Data Governance and Resolution Workflow Trigger

Change Description: Ability for each admin to configure the sensitivity of when the Data Governance workflow is triggered based on Health Authority data changes. Currently, the Data Governance workflow is triggered if during a synchronisation the following data fields for a record are changed: Version and Status.

New option will be introduced to also consider other data fields for each data domain to allow admins greater control over when Data Governance is required for a given domain.

Also, the ability for each admin to configure the sensitivity of when the Auto Apply Resolution Status is triggered. Currently, the Auto Apply Resolution Status is triggered if during a synchronisation the following data fields for a record are changed: Version and Status.

List of fields per domain:

Organisations: ORG ID, LOC ID, Organisation Name, Address (Any field), Organisation Identifiers, Location Identifiers

Substances: Substance ID, Substance Name (Preferred Term)

Referentials: Term ID, Term Name (EN), Term Description (EN), Domain

Impacted Areas: Sync, Auto Governance Workflow, Auto Resolution Status Workflow, Sync Notifications

Regression Areas: All Target Domains

Impact on Configurations: General Settings

SPRFY-856: Mapping: Inform User When IDs are Invalid

Change Description: When the user opens the 'Edit Source Record' dialogue box, validation of the user-provided Org ID and Loc ID (in case of Organisations) and Term ID (in case of Referentials) will take place. Messages will be shown to the user in the event the IDs are invalid, or when the Loc ID does not belong to the Org ID.

Impacted Areas: Source Organisations, Source Referentials

Regression Areas: N/A

Impact on Configurations: N/A

SPRFY-857: Mapping: Colour Coding for Matches - Organisations (Imported Mappings Only)

Change Description: Colour coding for the Organisation matches will be based on the text match, even if the mapping was done by an exact ID match.

Impacted Areas: Mapping Screen

Regression Areas: Match Types

Impact on Configurations: N/A

SPRFY-902: Mapping: Colour Coding for Matches - Referentials (Imported Mappings Only)

Change Description: Colour coding for the Referentials matches will be based on the text match, even if the mapping was done by an exact ID match.

Impacted Areas: Mapping Screen

Regression Areas: Match Types

Impact on Configurations: N/A

SPRFY-880: Block Deletion of Resolution Status Already In Use

Change Description: User will be unable to delete a Resolution Status if it is in use.

Impacted Areas: Resolution Status

Regression Areas: Source Data

Impact on Configurations: N/A

SPRFY-444: Bulk Update: Data Governance Status for Organisations

Change Description: The ability for permitted users to bulk update the Governance Status for Organisations is now provided. A new permission, Bulk Govern, is available in Data Governance for Organisations. The relevant action is available on the Source Organisations screen when Governance Required is switched on, the user has been granted the Bulk Govern permission for Organisations, and a Data Governance Stage filter has been applied.

Impacted Areas: Target Organisations

Regression Areas: Data Governance

Impact on Configurations: User Permissions

SPRFY-905: Bulk Update: Data Governance Status for Substances

Change Description: The ability for permitted users to bulk update the Governance Status for Substances is now provided. A new permission, Bulk Govern, is available in Data Governance for Substances. The relevant action is available on the Source Substances screen when Governance Required is switched on, the user has been granted the Bulk Govern permission for Substances, and a Data Governance Stage filter has been applied.

Impacted Areas: Target Substances

Regression Areas: Data Governance

Impact on Configurations: User Permissions

SPRFY-904: Bulk Update: Data Governance Status for Referentials

Change Description: The ability for permitted users to bulk update the Governance Status for Referentials is now provided. A new permission, Bulk Govern, is available in Data Governance for Referentials. The relevant action is available on the Source Referentials screen when Governance Required is switched on, the user has been granted the Bulk Govern permission for Referentials, and a Data Governance Stage filter has been applied.

Impacted Areas: Target Referential Terms

Regression Areas: Data Governance

Impact on Configurations: User Permissions

SPRFY-446: Bulk Update: Resolution Status for Organisations

Change Description: The ability for permitted users to bulk update the Resolution Status for Organisations is now provided. A new permission, Bulk Update, is available in Source Elements for Organisations. The relevant action is available when the user has been granted the Bulk Update permission for Organisations.

Impacted Areas: Source Organisations

Regression Areas: Resolution Status

Impact on Configurations: User Permissions

SPRFY-784: Bulk Update: Resolution Status for Substances

Change Description: The ability for permitted users to bulk update the Resolution Status for Substances is now provided. A new permission, Bulk Update, is available in Source Elements for Substances. The relevant action is available when the user has been granted the Bulk Update permission for Substances.

Impacted Areas: Source Substances

Regression Areas: Resolution Status

Impact on Configurations: User Permissions

SPRFY-783: Bulk Update: Resolution Status for Referentials

Change Description: The ability for permitted users to bulk update the Resolution Status for Referentials is now provided. A new permission, Bulk Update, is available in Source Elements for Referentials. The relevant action is available when the user has been granted the Bulk Update permission for Referentials.

Impacted Areas: Source Referentials

Regression Areas: Resolution Status

Impact on Configurations: User Permissions

Bug Fixes

SPRFY-1288: Password reset prompt incorrectly displaying every time user tries to log in

Reported Issue: For users of tenants with Password Expiration configured, even after the user resets their password, they are still prompted to reset their password on each subsequent login attempt

Solution: We have removed the code which was causing this issue

Impacted Areas: Password Reset

Regression Areas: Password Reset

Impact on Configurations: N/A

SPRFY-855: Mapping: ID Mismatch between Org ID and Loc ID

Reported Issue: A solution is required for the scenario in which there is a mismatch between an Org ID and Loc ID.

Solution: If the organisation associated with the provided Org ID is different to the organisation associated with the provided Loc ID, then the system should perform mapping based on the text that the user has provided, i.e. the organisation name and address.

Impacted Areas: Mapping

Regression Areas: Mapping

Impact on Configurations: N/A

SPRFY-716 : Veeva: 'Add Source Item' is visible when clearing search criteria

Reported Issue: 'Add Source Item' option is visible when clearing search criteria in a read only Veeva list; applies to all of source lists

Solution: ‘Add Source Item’ option is no longer visible when clearing search criteria in a read only Veeva list

Impacted Areas: Veeva Source Lists

Regression Areas: N/A

Impact on Configurations: N/A

SPRFY-853: Target and Source Substances page refreshes after Data Governance is updated

Reported Issue: Source and Target Substance pages refresh after Data Governance is updated; user then loses their place as pages scroll back to the top.

Solution: Page no longer refreshes.

Impacted Areas: Target and Source Substances

Regression Areas: N/A

Impact on Configurations: N/A

SPRFY-447: Can’t Delete Source Substance

Reported Issue: When editing a source list for Substances, you can carry out the Delete action on a substance, but the substance is not subsequently deleted.

Solution: Deleted Source Substance will no longer be available on the Source List.

Impacted Areas: Source Substances

Regression Areas: Source Organisations, Source Referentials

Impact on Configurations: N/A

SPRFY-448: Filter Target Substances Before Export

Reported Issue: Users should be told to apply a filter before exporting Target Substances.

Solution: When clicking Export on Target Substances, a message should appear that tells the user to apply a filter before exporting.

Impacted Areas: Target Substances

Regression Areas: Target Organisations

Impact on Configurations: N/A

SPRFY-525: Referentials Mapping Status Overview is throwing an error

Reported Issue: An error is being thrown on the Referentials Mapping Status Overview panel.

Solution: User can view the Overview page without an error.

Impacted Areas: Referentials Overview Page

Regression Areas: Organisations and Substances Overview Pages

Impact on Configurations: N/A

SPRFY-551: Organisations Mapping Status Overview is throwing an error

Reported Issue: An error is being thrown on the Organisations Mapping Status Overview panel.

Solution: User can view the Overview page without an error.

Impacted Areas: Organisations Overview Page

Regression Areas: Referentials and Substances Overview Pages

Impact on Configurations: N/A

SPRFY-514: Export All extract contains data from deleted source lists

Reported Issue: Export All extract should not contain data from deleted source lists.

Solution: The user can no longer see data from deleted source lists.

Impacted Areas: Source Organisations and Source Referentials

Regression Areas: N/A

Impact on Configurations: N/A

SPRFY-558: Export All button does not export all

Reported Issue: The Export All button exports only mapped source data for Organisations and Referentials, and the List Name is not included in the output for Organisations.

Solution: The Export All button should export all source records, whether they are mapped or not, and the List Name should be included in the output for Organisations.

Impacted Areas: Source Organisations and Source Referentials

Regression Areas: N/A

Impact on Configurations: N/A

SPRFY-804: Include Inactive Organisations & Locations for Exact ID Matches

Reported Issue: Inactive Organisations and Locations are not included as part of the auto mapping process.

Solution: The system should include inactive Organisations and Locations as part of the auto mapping process, but only for exact ID matches.

Impacted Areas: Mapping (Exact/Imported ID Match Type)

Regression Areas: N/A

Impact on Configurations: N/A

SPRFY-854: Include Non-current & Nullified RMS Terms for Exact ID matches

Reported Issue: Non-current & Nullified RMS Terms are not included as part of the auto mapping process.

Solution: The system should include Non-current and Nullified Terms as part of the auto mapping process, but only for exact ID matches.

Impacted Areas: Mapping (Exact/Imported ID Match Type)

Regression Areas: N/A

Impact on Configurations: N/A

SPRFY-925: ATC code source list not exact matching due duplicate name across SPOR languages

Reported Issue: The ATC Code Target list can contain terms which have same name across multiple languages. If duplicate terms in multiple languages are provided, the system does not carry out the mapping, even if there is an exact match.

Solution: In this scenario, the system should map the record.

Impacted Areas: Mapping

Regression Areas: Referential Source Lists

Impact on Configurations: N/A

SPRFY-803: Wrong duplicate insight for merged location in OMS

Reported Issue: Locations in OMS are being wrongly flagged with duplicate location insights.

Solution: After a merge occurs, the “survivor” location should no longer have the “duplicate location” data insight.

Impacted Areas: Data Insights

Regression Areas: Target Organisations and Locations

Impact on Configurations: N/A

SPRFY-934: Issue in Export All Functionality in Referentials Source List

Reported Issue: When the user deletes all Referentials Source Lists, then clicks on the Export All button and verifies, an error message reading ‘An Internal Error Occurred During Your Request’ is displayed.

Solution: When there is no data without any error message, a blank Excel spreadsheet should be exported.

Impacted Areas: Source Referentials

Regression Areas: N/A

Impact on Configurations: N/A

SPRFY-1306: Incorrect count displayed when performing bulk Data Governance on Organisations

Reported Issue: An incorrect count of Organisations being displayed when performing bulk Data Governance on Organisations

Workaround: Not Applicable

Impacted Areas: Target Organisations

Regression Areas: Data Governance

Impact on Configurations: N/A

SPRFY-1303: Unable to set Data Governance Status in bulk for Archived Substances

Reported Issue: Unable to set Data Governance Status in bulk for Archived Substances

Workaround: User can search individual archived records, and perform Data Governance.

Impacted Areas: Target Substances

Regression Areas: Data Governance

Impact on Configurations: N/A

SPRFY-882:

Reported Issue: Some Substance records in ‘Not Set’ status are showing suggestions

Solution: Substance records will now go to Suggested status if suggestions are available, and search results that contain the Substance term text will also be shown as suggestions

Impacted Areas: Source Substances

Regression Areas: Source Substances

Impact on Configurations: N/A

SPRFY-1222:

Reported Issue: Data Governance cannot be disabled for Substances once enabled

Solution: Data Governance can now be disabled for Substances once enabled

Impacted Areas: Source Substances

Regression Areas: Data Governance

Impact on Configurations: N/A

SPRFY-1287 and SPRFY-1302

Reported Issue: RMS Term History page crashes for some of the Referential terms resulting in an error message being show to the user

Solution: the SPORIFY Sync consumed mismatched data in JSON and XML format being sent from the EMA SPOR API; have now applied logic to ensure appropriate consolidation of both sets of data (JSON and XML) as they come through from SPOR so that errors do not occur

Impacted Areas: RMS Term History Page

Regression Areas: NA

Impact on Configurations: NA

Version 23.1.2.1

Release Dates:
Validation Environment: Sunday, 14 April 2024
Production / Development Environment: Sunday, 28 April 2024

Bug Fixes

SPRFY-1038: Veeva Vault Authentication Issue

Reported Issue: Veeva Vault Authentication Issue

Solution: SPORIFY blocked login for Veeva Vault due to a side effect of Veeva authentication defaulting. As SPORIFY received a response from a Vault that was not specified, the login was blocked. We consulted Veeva and they recommended that this was due to Authentication Defaulting and that to resolve this that we should include the VaultDNS parameter to specify which Vault will generate a session with the subdomain specified only. Going forward, if the VaultDNS is valid Authentication will progress, however if the VaultDNS is invalid, SPORIFY will report Authentication Issue to the end user.

Version 23.1.2

Release planned for 7 January 2024. This release contains:

Addition of a ‘Support’ permission for roles/users in Administration
Security enhancements
Bug fixes and performance improvements
Updates to Validation documentation

New Features and Enhancements

7828: Addition of a new ‘Support’ permission for roles / users under Administration

Change Description: Addition of a new ‘Support’ permission for roles / users under Administration. The Support menu will now only be visible to users with that permission enabled. This permission is enabled by default.

Impacted Areas: Product Support

Regression Areas: User Permissions

Impact on Configurations: Yes

List of Fixes

7707: Confirmation emails were not sending when an admin activates a user account

Reported Issue: Confirmation emails were not sending when an admin activates a user account

Solution: Confirmation emails are now sending when an admin activates a user account

Impacted Areas: User Account Activation

Regression Areas: User Confirmation email when creating a new user from application and SSO