Supplier Code of Conduct Policy
1. Introduction
It is a business requirement that CorrIT Ltd implements a Supplier code of Conduct policy to establish principles and standards for conducting business.
2. Scope
This policy addresses the information supplier code of conduct within CorrIT Ltd.
3. Responsibilities
Ultimate responsibility for supplier code of conduct rests with the Managing Directors of CorrIT Ltd.
4. Supplier code of Conduct Policy
4.1 Ethics and Compliance
Suppliers must act with integrity and be committed to the highest standards of ethical conduct in all business practices.
Legal Compliance
Suppliers shall comply with all applicable laws and regulations of the countries of their operations.
Anti-Bribery/Anti-Corruption
Suppliers shall not engage in bribery, corruption, extortion or embezzlement in any form. Suppliers must comply with all applicable anti-corruption laws or regulations. Suppliers shall not offer or accept bribes, kickbacks or participate in other illegal inducements in business or government relationships.
Fair Business Practices
Suppliers must uphold fair business standards in sales and advertising. Suppliers must conduct business in compliance with applicable fair-competition and anti-trust laws.
Information Disclosure
Suppliers must accurately record and disclose information regarding their business activities, financial situation and performance in accordance with applicable laws and regulations. Suppliers must keep financial books and records in accordance with applicable legal, regulatory and fiscal requirements and follow accepted accounting practices.
Privacy and Intellectual Property
Suppliers must protect the privacy rights of workers and, if applicable to the supplier’s business, patients. Suppliers must respect intellectual property rights and safeguard confidential customer information.
Animal Welfare
If applicable to their business, suppliers shall treat animals humanely, including minimising pain and stress. Animal testing should be minimised and alternatives used whenever possible.
Gifts and Entertainment
Suppliers shall respect CorrIT Ltd’s policies regarding gifts and entertainment and conflicts of interest when dealing with CorrIT Ltd’s representatives.
4.2 Labour and Human Rights
Suppliers shall be committed to uphold the human rights of workers, and treat them with dignity and respect.
Anti-Discrimination and Fair Treatment
Suppliers shall provide a workplace free from illegal discrimination and harassment. Suppliers shall not subject workers to inhumane treatment such as sexual harassment or corporal punishment.
Wages, Benefits and Working Hours
Suppliers shall pay workers at least the minimum wage required by applicable laws or regulations and provide all mandated benefits. Workers shall be compensated for overtime hours as required by applicable laws or regulations. Suppliers shall pay workers in a timely manner and clearly convey the basis on which workers are paid. Working hours for employees will not exceed the maximum set by applicable law or regulation.
Freely Chosen Employment
Suppliers shall not use any form of slave, forced or compulsory labour, including involuntary prison labour.
Underage Labour
Suppliers shall not use child labour. Workers below the age of 18 shall only be used for non-hazardous work and when the young worker is either: 1) above the minimum age for employment in the country or 2) the age established for completing compulsory education (whichever is higher).
Freedom of Association
Suppliers must respect workers’ rights to: freedom of association, join labour unions, join works councils or engage in collective bargaining, consistent with local laws. Suppliers shall not disadvantage employees who participate in such activities or act as workers' representatives.
4.3 Environment
Suppliers shall operate in an environmentally responsible manner and shall commit to reducing the environmental impact of their operations.
Conservation
Suppliers shall work to conserve natural resources, including water, energy and raw materials. Suppliers shall seek to reduce or eliminate solid and hazardous waste, wastewater and air emissions, as applicable, by implementing appropriate conservation measures in their production and facilities processes. Suppliers shall endeavor to recycle or reuse such materials. Suppliers are encouraged to develop climate-friendly products and processes to reduce power consumption and greenhouse gas emissions.
Waste Management
Suppliers shall implement systems to ensure the safe handling, movement, storage, recycling, reuse and management of waste, air emissions and wastewater discharges, as applicable.
Risk Management
Suppliers must implement systems to prevent and mitigate accidental spills and releases into the environment.
Environmental Permits and Reporting
Suppliers must obtain, maintain and keep current all required environmental permits, licenses and registrations and follow all required reporting and operational requirements of such permits.
4.4 Health and Safety
Suppliers shall provide a safe and healthy working environment, including for any supplier-provided living quarters.
Worker Protection
Suppliers shall protect workers from chemical, biological and physical hazards. Suppliers must provide appropriate controls, procedures and protective measures to mitigate health and safety risks in the workplace, including ventilation controls where feasible, and appropriate personal protective equipment and training. Appropriate personal protective equipment and training shall be provided at no cost to the worker. Safety information relating to hazardous materials shall be available to educate and protect workers from such hazards in a language that workers can understand.
Safety Procedures and Systems
Suppliers shall establish procedures and systems to manage, track and report occupational injury and illness. Such procedures and systems shall encourage worker reporting and provide necessary medical treatment and corrective action to eliminate their causes. Necessary medical treatment for work-related injuries and illnesses shall be provided at no cost to the worker. Workers shall not be disciplined or otherwise discriminated against in any way for raising safety concerns.
Emergency Prevention, Preparedness and Response
Suppliers shall identify and assess likely and potential emergency situations in the workplace and minimize the impact by implementing emergency plans and response procedures. Such procedures shall include worker training and drills, appropriate first-aid supplies, appropriate fire detection and suppression equipment, and adequate facility exits.
4.5 Management systems
Suppliers must implement management systems to facilitate compliance with applicable laws and to the expectations set forth in this code. Such systems include the following elements:
Commitment and Continual Improvement
Suppliers shall demonstrate commitment to the principles in this code by adopting a social and environmental responsibility statement or policy and by allocating appropriate resources. Suppliers are expected to continually improve their sustainability performance by utilising such measures as setting performance objectives and executing implementation plans.
Risk Mitigation
Suppliers shall implement methods to identify and manage risks in the areas addressed by this code and applicable legal requirements. Suppliers shall implement a business continuity plan to ensure that their business operations will continue with minimal disruption in the event of a disaster.
Audits, Assessments and Corrective Action
Suppliers shall conduct periodic self-evaluations to verify their compliance with applicable laws and regulations and the principles set forth in this code. Suppliers shall have a process for timely correction of any deficiencies identified by internal or external audits, assessments or inspections.
Documentation
Suppliers shall maintain adequate documentation to demonstrate compliance with applicable legal requirements and the principles set forth in this code. This documentation may be reviewed by CorrIT Ltd. upon mutual agreement.
Supply Chain
Suppliers shall communicate the principles set forth in this code to their supply chain and periodically evaluate their supply chain’s compliance with applicable laws and these principles.
Training and Communication
Suppliers shall establish programs to ensure workers are informed of and understand the principles set forth in this code. Suppliers are encouraged to publicly communicate clear and accurate information about their corporate responsibility practices and performance.
Reporting
Suppliers should report any suspected compliance or ethics violation related to services being provided to CorrIT Ltd. by contacting CorrIT Ltd. Ethics Line at +353-1-961-0070 or via the web at corrit.ie/contact/.
4.6 Working with CorrIT Ltd.
Purchase Orders
Purchase orders are issued by CorrIT Ltd. prior to performance of most work. Purchase orders will state a total commitment amount that is not to be exceeded and a brief description of the item or services being ordered. Purchase orders will include the address where invoices are to be sent. When asked to perform work by a CorrIT Ltd. employee, suppliers are encouraged to seek a purchase order number at the same time.
Invoices
Suppliers are to send invoices to the address shown on the CorrIT Ltd. purchase order. To be processed properly and in a timely manner, invoices should clearly indicate the CorrIT Ltd. purchase order number, unless stated differently in agreements or on the purchase order.