FS - 25919502 - Users

Description

In SPORIFY, the administrator can view and manage the users from their tenant in the Administration Users area of the system.

• Note: This feature is helpful when troubleshooting user queries or working on another user's behalf. All actions carried out while an administrator is logged into another user’s account are clearly labelled in the audit log: “This operation is performed by another user on behalf of this user.”

Procedure

1. Login to SPORIFY.

2. Click Administration on the navigation menu.

3. Click Users.

4. The presented list of users can be filtered by clicking Show advanced filters. These filters are as follows:

   1. Filter by Permission

   2. Filter by Role

5. Click Refresh.

6. Specific users can also be found by typing their details into the search bar, then clicking the search button.

To create a new user:

1. Click the Create New User button.

2. Select the User informations tab.

3. Insert the following information in the associated fields:

   1. Name

   2. Surname

   3. Email address

   4. Phone number

   5. User name

4. Check/uncheck the associated checkboxes to enable/disable the following security settings:

   1. Set random password.

   2. Should change password on next login.

   3. Send activation email.

   4. Active.

   5. Is lockout enabled?

5. Select the Roles tab.

6. Check the checkbox associated with the role that will be assigned to the new user.

7. Click Save, else Cancel.

To edit a user:

1. Click the Actions button beside the desired user’s listed username.

2. Select Edit.

3. Use the provided fields to make the edits.

4. Click Save, else Cancel.

To update a user’s permissions:

1. Click the Actions button beside the desired user’s listed username.

2. Select Permissions.

3. Check any listed permissions to assign them to the given user.

4. Uncheck any listed permissions to remove them from the given user.

5. If the Reset Special Permissions button is clicked, user specific permissions settings are immediately reset.

6. Click Save, else Cancel.

To unlock a user:

1. Click the Actions button beside the desired user’s listed username.

2. Select Unlock.

3. A message will appear on the screen informing the administrator that the given account has been unlocked.

To delete a user:

1. Click the Actions button beside the desired user’s listed username.

2. Select Delete.

3. A modal asking ‘Are you sure?’ will appear.

4. Click Yes, else Cancel.

To export the Users table to Excel:

1. Click the Export to Excel button.

2. The list will download directly to the administrator’s device.

Acceptance Criteria

To succeed, the administrator must be able to manage their tenant’s users in SPORIFY.

• Verify that the Users area of SPORIFY can be accessed via SPORIFY Administration.

• Verify that the administrator can create, edit, delete and unlock users, and change their permissions.

• Verify that Users can be filtered by Permission and Role.

• Verify that the presented list of users can be exported to Excel.

Related / Alternative Procedure

N/A

GUI Specification

Purpose of these GUI elements.

The purpose of these GUI elements is to enable the administrator to manage the users on their tenant.

Mockups and Screenshots

GUI Elements

Mockup of GUI Element	Title	Default	Enabled	Type	Data	Description
	Name	Empty	Always	Textbox	String	Input Name
	Surname	Empty	Always	Textbox	String	Input Surname
	Email Address	Empty	Always	Textbox	String	Input Email Address
	Phone number	Empty	Always	Textbox	String	Input Phone number
	User name	Empty	Always	Textbox	String	Input User name
	Set random password.	True	Always	Checkbox	Boolean	Activate to set random password
	Should change password on next login.	True	Always	Checkbox	Boolean	Activate to change password on next login
	Send activation email.	True	Always	Checkbox	Boolean	Activate to send activation email
	Active	True	Always	Checkbox	Boolean	Activate to make user active
	Is lockout enabled?	True	Always	Checkbox	Boolean	Activate to enable lockout
	Filter by Permission	Filter by Permission	Always	Drop-down menu	String	Allows administrator to choose permission to filter by
	Filter by Role	Filter by Role	Always	Drop-down menu	String	Allows administrator to choose role to filter by
	Search bar	Empty	Always	Search bar	String	Searches among users list

.Available Actions And Commands

Mockup of GUI Element	Title	Shortcut	Enabled	Type	Role/Permission	Action	Tooltip	Audit Trail
	Create New User	N/A	Always	Button	Administration - Users	Brings up Create New User modal	N/A	No
	Save	N/A	Always	Button	Administration - Users	Saves new user	N/A	Yes
	Cancel	N/A	Always	Button	Administration - Users	Cancels actions	N/A	No
	Reset Special Permissions	N/A	Always	Button	Administration - Users	Resets special permissions	N/A	Yes
	Yes	N/A	Always	Button	Administration - Users	Deletes the user	N/A	Yes
	Cancel	N/A	Always	Button	Administration - Users	Cancels elimination of user	N/A	No
	Actions	N/A	Always	Button	Administration - Users	Shows drop-down list of actions	N/A	No
	Export to Excel	N/A	Always	Button	Administration - Users	Exports Users list to Excel	N/A	Yes
	Refresh	N/A	Always	Button	Administration - Users	Refreshes screen	N/A	No

Related Documentation and Sources

N/A

Specification References

• UC - Administration

• FS - 427819378 - Administration