FS - 421724487 - Veeva Integration

Description

The objective of this function is to enable the integration of SPORIFY with the Veeva Vault.

The administrator should be able to connect their SPORIFY managed data with the Veeva vault.
The administrator should be able to view and manage this integration via the following areas: Connection, Manual Sync, Scheduled Sync, Job Log, Mapping Configuration, and Sync Configuration.

Overview

Procedure

Login to SPORIFY.
Select Administration on the left-hand navigation menu.
Click Integrations to navigate to the Integrations screen.
Click the Veeva Configure button.
Using the Connection tab, carry out the following actions:
1. Press the Connect To Veeva button.
2. On the Veeva Connection modal:
  1. Insert the relevant vault subdomain in the Vault Subdomain textbox.
  2. Using the User Name and Password tab:
    - Insert the relevant username in the Username textbox.
    - Insert the relevant password in the Password textbox.
    - Users can test their credentials before proceeding.
  3. Click Save to save the inserted connection credentials and connect to Veeva.
  4. Else, click Cancel to close the Veeva Connection modal without saving.
Using the Manual Sync tab, carry out the following actions:
1. Click on the presented drop-down menu and select from the following options:
  1. Full Sync
  2. Referentials Only
  3. Organisations Only
  4. Substances Only
2. Click the Sync Now button to start the synchronisation process.
Using the Mapping Configuration tab, carry out the following actions:
1. To add a new list mapping, click the New List Mapping button.
  1. On the New List Mapping modal, complete the following fields:
    - Veeva List (Drop-down menu)
    - List Type (Drop-down menu)
    - Mapping Target (Drop-down menu)
    - Active (Checkbox)
  2. Click Save to save the new list mapping.
  3. Else, click Cancel to discard the new list mapping.
2. Click on the relevant list’s cog icon and select from the following options:
  1. Edit
    - Make any desired changes on the presented modal.
    - Click Save to save the changes.
    - Else, click Cancel to discard the changes.
  2. Delete
    - Click Yes to complete the deletion.
    - Else, click Cancel to discard the deletion.
Using the Sync Configuration tab, complete the following fields:
1. Limit Matched Data Included In Sync By Governance Status
  1. If enabled, target data included in the sync must be in the Approved stage of data governance and have a data governance status where the associated Publish flag is true.
  2. If disabled, target data included in the sync must be in the Approved stage of data governance but can have any data governance status.
2. Limit Matched Data Included In Sync By Resolution Status
  1. If enabled, matched data will only be included in the sync if the associated resolution status is the one selected here.
  2. If disabled, matched data included in the sync can have any resolution status.
  3. If this setting is enabled, use the provided multi-select menu to select the relevant status(es).
3. Limit Unmatched Data Included In Sync By Resolution Status
  1. If enabled, unmatched data included in the sync can only have the resolution status selected below.
  2. If disabled, unmatched data included in the sync can have any of the following resolution statuses: Suggested, Not Set or any custom status where Maintain Matched Record is false.
  3. If this setting is enabled, use the provided multi-select menu to select the relevant status(es).
4. Advanced Vault Loader Options
  1. Complete the following fields as required:
    - controlled_vocabulary_rim
    - country_v
    - drug_substance_v
    - excipient_v
    - language_rim
    - organization_rim
Click Save.
Using the Scheduled Sync tab, carry out the following actions:
1. To enable scheduled synchronisation, check the Enable checkbox.
2. Else, to disable scheduled synchronisation, uncheck the Enable Schedule checkbox.
3. When the Enable Schedule checkbox is True, select from the presented options:
  1. Hourly
    - Timezone
    - Every [Number] hour(s)
    - Starts at [Hour]:[Minute]
  2. Daily
    - Timezone
    - Everyday
    - Every Weekday
    - Starts at [Hour]:[Minute]
  3. Weekly
    - Timezone
    - Weekdays
    - Starts at [Hour]:[Minute]
  4. Monthly
    - Timezone
    - Day [Number] of every [Number] month(s)
    - The [Number] [Day of the Week] of every [Number] month(s)
    - Starts at [Hour]:[Minute]
4. Click Save Schedule to save the scheduled sync.
Using the Job Log tab, carry out the following actions:
1. A grid is presented with the following sortable columns:
  1. Start Time
  2. End Time
  3. Username
  4. Sync Type
  5. Job Start Reason
  6. Sync Status
2. Click the Export to Excel button to export the job log.
3. Use the Date Range field and click Refresh to filter the job log by date range.
4. Click on a job’s associated Actions icon and select Sync Detail to view further details about the job.

Username and password management

When the user configures the account for Veeva Integration, the mandatory username and password is consumed via the front end of SPORIFY. While saving the username and password, both values are securely transmitted via encrypted SSL connection from the local browser of the user to the SPORIFY server. The SPORIFY server encrypts the password explicitly with the algorithm Rijndael (superset of AES, see https://en.wikipedia.org/wiki/Advanced_Encryption_Standard ), using a server-side passphrase and salt to encrypt the user’s account password. The server-side passphrase is 256 bytes and 32 salts in size. Both are securely stored in the compiled executables of SPORIFY itself. SPORIFY saves the encrypted password value, and the username is in the database via encrypted connection. Every time the sync is initiated, either manually or scheduled, the Veeva Integration component decrypts the password and uses decrypted values to talk via secure SSL connection to the Veeva API.

To store account credentials is applicable for accounts used for Veeva Integration only. For SPORIFY user accounts, no password is saved in SPORIFY, please see details in https://corrit.atlassian.net/wiki/spaces/SPORIFY/pages/25919502/FS+-+25919502+-+Users#Password-management.

Acceptance Criteria

We succeed only if SPORIFY can be integrated with the Veeva Vault.

Verify that SPORIFY administrators can connect with the Veeva Vault using a relevant username and password
Verify that administrators can carry out manual syncs using the Veeva Integration screen.
Verify that administrators can set and manage scheduled syncs using the Veeva Integration screen.
Verify that job logs can be viewed and exported via the Veeva Integration screen.
Verify that mapping configurations can be added and managed via the Veeva Integration screen.
Verify that synchronisation configurations can be added and managed via the Veeva Integration screen.
Verify that users can select all available CVs from Veeva when populating the integration screen.
Verify that all source lists under the Veeva source system are read only.
Verify when mapping configuration changes, on the next synchronization relevant source list are updated.

N/A

Example

N/A

GUI Specification

Purpose of these GUI elements

The purpose of these GUI elements is to enable the administrator to integrate SPORIFY with the Veeva Vault and manage this integration.

Mockups and Screenshots

GUI Elements

Title	Default	Enabled	Type	Data	Description
Vault Subdomain	Empty	Always	Textbox	String	The relevant Vault subdomain is inserted here.
User Name	Empty	Always	Textbox	String	The relevant Veeva username is inserted here.
Password	Empty	Always	Textbox	String	The relevant Veeva password is inserted here.
Manual Sync Type	Full Sync	Always	Drop-down menu	String	Manual sync type is selected here.
Enable Schedule	False	Always	Checkbox	Boolean	If True, scheduled sync options are presented. If False, scheduled sync is disabled.
Hourly	False	Always	Radio button	Boolean	If True, hourly schedule options are presented.
Daily	False	Always	Radio button	Boolean	If True, daily schedule options are presented.
Weekly	False	Always	Radio button	Boolean	If True, weekly schedule options are presented.
Monthly	False	Always	Radio button	Boolean	If True, monthly schedule options are presented.
Every [Number] hour(s)	1	Always	Radio button, drop-down menu	Boolean, numerical	The sync frequency is selected here.
Starts at [Hour]:[Minute]	12:00	Always	Radio button, drop-down menus	Boolean, numerical	The sync start time is selected here.
Timezone	Empty	Always	Drop-down menu	String	The relevant timezone for the sync is selected here.
Everyday	True	Always	Radio button	Boolean	If True, the sync occurs everyday. If False, the sync does not occur everyday.
Every weekday	False	Always	Radio button	Boolean	If True, the sync occurs every weekday. If False, the sync does not occur every weekday.
Day	Empty	Always	Multiselect drop-down menu	String	The day of the week on which the sync occurs is selected here.
Day [Number] of every [Number] month(s)	1, 1	Always	Radio button, drop-down menus	Boolean, numerical	The day and frequency of the sync is selected here.
The [Number] [Day] of every [Number] month(s)	First, Monday, 1	Always	Radio button, drop-down menus	Boolean, numerical, string	The day and frequency of the sync is selected here.
Veeva List	Empty	Always	Drop-down menu	String	The relevant Veeva List is selected here.
List Type	Empty	Always	Drop-down menu	String	The relevant List Type is selected here.
Mapping Target	Empty	Always	Drop-down menu	String	The relevant Mapping Target is selected here.
Active	True	Always	Checkbox	Boolean	The mapping is set to Active/Inactive here.
Limit Matched Data Included In Sync By Resolution Status	True	Always	Checkbox	Boolean	The limit matched data by resolution status setting is switched on/off here.
Limit Target Data Included In Sync By Governance Status	True	Always	Checkbox	Boolean	The limit target data by governance status setting is switched on/off here.
Limit Unmatched Data Included In Sync By Resolution Status	True	Always	Checkbox	Boolean	The limit unmatched data included in sync by resolution status is switched on/off here.
Resolution Status	If associated with ‘Limit Matched Data Included In Sync By Resolution Status’ checkbox: Review Required. If associated with ‘Limit Unmatched Data Included In Sync By Resolution Status’ checkbox: Review Complete.	When associated checkbox is True.	Drop-down menu	String	The relevant Resolution Status is selected here.
controlled_vocabulary_rim	Empty	Always	Textbox	String	controlled_vocabulary_rim is inserted here.
country_v	Empty	Always	Textbox	String	country_v is inserted here.
drug_substance_v	Empty	Always	Textbox	String	drug_substance_v is inserted here.
excipient_v	Empty	Always	Textbox	String	excipient_v is inserted here.
language_rim	Empty	Always	Textbox	String	language_rim is inserted here.
organization_rim	Empty	Always	Textbox	String	organization_rim is inserted here.

Available Actions And Commands

Title	Enabled	Type	Role/Permission	Action	Tooltip	Audit Trail
Configure	Always	Button	Administration - Integrations	Configures Veeva integration	N/A	No
Connect To Veeva	Always	Button	Administration - Integrations	Presents the Veeva Connection modal	N/A	No
Cancel	Always	Button	Administration - Integrations	Closes modal without saving	N/A	No
Save	Always	Button	Administration - Integrations	Saves inserted information	N/A	Yes
Sync Now	Always	Button	Administration - Integrations	Runs manual sync	N/A	Yes
Save Schedule	Always	Button	Administration - Integrations	Saves scheduled sync	N/A	Yes
Export to Excel	Always	Button	Administration - Integrations	Exports job log details to Excel	N/A	Yes
New List Mapping	Always	Button	Administration - Integrations	Presents New List Mapping modal	N/A	No
Actions	Always	Button	Administration - Integrations	Presents associated options, e.g. Edit, Delete…	N/A	No