FS - 487424019 - Data Governance E-Signature

Description

In SPORIFY, e-signatures can be applied to records as part of the data governance process.

• The e-signature setting is available to switch on and off for each domain in the Data Governance - Settings area.

• When e-signature is switched on, users must enter a username and verification code when saving a record.

Procedure

1. Login to SPORIFY.

2. Navigate to the relevant data record.

3. Click on the associated data governance icon.

4. Click Govern.

5. If e-signature is switched on, the e-signature modal is presented.

6. Fill in the Username field.

7. Click the Send Verification Code button.

   1. When the Send Verification Code button is clicked, an email containing a code is sent to the associated user’s email address.

8. Copy the relevant code into the Code field.

9. Click Save to apply the e-signature.

10. A ‘Saved successfully’ toast appears if the correct credentials have been entered.

11. A modal explaining the failure appears if incorrect credentials have been entered or not all mandatory fields have been filled in.

    1. Click ‘Ok’ to close the modal.

12. Else, click Cancel to discard the e-signature.

Acceptance Criteria

We succeed only if e-signatures can be applied to records in SPORIFY.

• Verify that the e-signature requirement can be switched on and off via the Data Governance - Settings area.

• Verify that a Username field and a Code field are presented on the e-signature modal.

• Verify that when the Send Verification Code button is clicked, a verification code is sent to the associated user’s email address.

• Verify that the user will not be permitted to continue if they enter an incorrect or expired code.

• Verify that verification codes expire after 60 minutes.

Related / Alternative Procedure

N/A

GUI Specification

Purpose of these GUI elements.

The purpose of these GUI elements is to enable the application of e-signatures to records in SPORIFY.

Mockups and Screenshots

GUI Elements

Mockup of GUI Element	Title	Default	Enabled	Type	Data	Description
	Code	Empty	Always	Textbox	String/Numerical	The user’s verification code should be inserted here
	Username	Empty	Always	Textbox	String/Numerical	The user’s username should be inserted here

Available Actions And Commands

Mockup of GUI Element	Title	Shortcut	Enabled	Type	Role/Permission	Action	Tooltip	Audit Trail
	Cancel	N/A	Always	Button	Data Governance	Discards e-signature application	N/A	No
	Save	N/A	Always	Button	Data Governance	Saves e-signature application	N/A	Yes
	Ok	N/A	Always	Button	Data Governance	Closes modal	N/A	No
	Send Verification Code	N/A	Always	Button	Data Governance	Sends an email to the associated user’s email address containing a verification code	N/A	Yes

Related Documentation and Sources

• https://corritltd.visualstudio.com/Sporify/_workitems/edit/6079

Specification References

• UC - Data Governance

• FS - 481787905 - Data Governance