FS - 25919502 - Users

Description

In SPORIFY, the administrator can view and manage the users from their tenant in the Administration Users area of the system.

• Note: This feature is helpful when troubleshooting user queries or working on another user's behalf. All actions carried out while an administrator is logged into another user’s account are clearly labelled in the audit log: “This operation is performed by another user on behalf of this user.”

Procedure

1. Login to SPORIFY.

2. Click Administration on the navigation menu.

3. Click Users.

4. The presented list of users can be filtered by clicking Show advanced filters. These filters are as follows:

   1. Filter by Permission

   2. Filter by Role

5. Click Refresh.

6. Specific users can also be found by typing their details into the search bar, then clicking the search button.

To create a new user:

1. Click the Create New User button.

2. Select the User informations tab.

3. Insert the following information in the associated fields:

   1. Name

   2. Surname

   3. Email address

   4. Phone number

   5. User name

4. Check/uncheck the associated checkboxes to enable/disable the following security settings:

   1. Set random password.

   2. Should change password on next login.

   3. Send activation email.

   4. Active.

   5. Is lockout enabled?

5. Select the Roles tab.

6. Check the checkbox associated with the role that will be assigned to the new user.

7. Click Save, else Cancel.

To edit a user:

1. Click the Actions button beside the desired user’s listed username.

2. Select Edit.

3. Use the provided fields to make the edits.

4. Click Save, else Cancel.

To update a user’s permissions:

1. Click the Actions button beside the desired user’s listed username.

2. Select Permissions.

3. Check any listed permissions to assign them to the given user.

4. Uncheck any listed permissions to remove them from the given user.

5. If the Reset Special Permissions button is clicked, user specific permissions settings are immediately reset.

6. Click Save, else Cancel.

To unlock a user:

1. Click the Actions button beside the desired user’s listed username.

2. Select Unlock.

3. A message will appear on the screen informing the administrator that the given account has been unlocked.

To delete a user:

1. Click the Actions button beside the desired user’s listed username.

2. Select Delete.

3. A modal asking ‘Are you sure?’ will appear.

4. Click Yes, else Cancel.

To export the Users table to Excel:

1. Click the Export to Excel button.

2. The list will download directly to the administrator’s device.

Acceptance Criteria

To succeed, the administrator must be able to manage their tenant’s users in SPORIFY.

• Verify that the Users area of SPORIFY can be accessed via SPORIFY Administration.

• Verify that the administrator can create, edit, delete and unlock users, and change their permissions.

• Verify that Users can be filtered by Permission and Role.

• Verify that the presented list of users can be exported to Excel.

Related / Alternative Procedure

N/A

GUI Specification

Purpose of these GUI elements.

The purpose of these GUI elements is to enable the administrator to manage the users on their tenant.

Mockups and Screenshots

GUI Elements

.Available Actions And Commands

Related Documentation and Sources

N/A

Specification References

• UC - Administration

• FS - 427819378 - Administration