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FS - 487424019 - Data Governance E-Signature

Description

In SPORIFY, e-signatures can be applied to records as part of the data governance process.

  • The e-signature setting is available to switch on and off for each domain in the Data Governance - Settings area.

  • When e-signature is switched on, users must enter a username and verification code when saving a record.

Procedure

  1. Login to SPORIFY.

  2. Navigate to the relevant data record.

  3. Click on the associated data governance icon.

  4. Click Govern.

  5. If e-signature is switched on, the e-signature modal is presented.

  6. Fill in the Username field.

  7. Click the Send Verification Code button.

    1. When the Send Verification Code button is clicked, an email containing a code is sent to the associated user’s email address.

  8. Copy the relevant code into the Code field.

  9. Click Save to apply the e-signature.

  10. A ‘Saved successfully’ toast appears if the correct credentials have been entered.

  11. A modal explaining the failure appears if incorrect credentials have been entered or not all mandatory fields have been filled in.

    1. Click ‘Ok’ to close the modal.

  12. Else, click Cancel to discard the e-signature.

Acceptance Criteria

We succeed only if e-signatures can be applied to records in SPORIFY.

  • Verify that the e-signature requirement can be switched on and off via the Data Governance - Settings area.

  • Verify that a Username field and a Code field are presented on the e-signature modal.

  • Verify that when the Send Verification Code button is clicked, a verification code is sent to the associated user’s email address.

  • Verify that the user will not be permitted to continue if they enter an incorrect or expired code.

  • Verify that verification codes expire after 60 minutes.

Related / Alternative Procedure

N/A

GUI Specification

Purpose of these GUI elements.

The purpose of these GUI elements is to enable the application of e-signatures to records in SPORIFY.

Mockups and Screenshots

Add e-Signature Modal

E-Signature Failure Message Example

GUI Elements

Mockup of GUI Element

Title

Default

Enabled

 Type

Data

Description

Code

Empty

Always

Textbox

String/Numerical

The user’s verification code should be inserted here

Username

Empty

Always

Textbox

String/Numerical

The user’s username should be inserted here

Available Actions And Commands

Mockup of GUI Element

 Title

Shortcut

Enabled

Type

Role/Permission

Action

Tooltip

Audit Trail

Cancel

N/A

Always

Button

Data Governance

Discards e-signature application

N/A

No


Save

N/A

Always

Button

Data Governance

Saves e-signature application

N/A

Yes

Ok

N/A

Always

Button

Data Governance

Closes modal

N/A

No

Send Verification Code

N/A

Always

Button

Data Governance

Sends an email to the associated user’s email address containing a verification code

N/A

Yes

Related Documentation and Sources

Specification References

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