FS - 491520034 - Data Governance: Organisations

Description

Organisations records can be governed at both the organisation and location level in SPORIFY via the following screens:

• Organisations Source Lists

• Organisations Target Lists

• Organisations Details Pages

Procedure

1. Login to SPORIFY.

2. Select Organisations on the navigation menu.

3. To govern data via Organisations Source Lists, carry out the following actions:

   1. Select Source Lists.

   2. Select the relevant list.

   3. Click on the relevant data governance (shield) icon.

      1. To govern an organisation, select the data governance icon located to the right of the Org Name column.

      2. To govern a location, select the data governance icon located to the right of the Location column.

   4. Select from the following:

      1. Enable

         • This enables the governance of the given record.

         • Note: This option is only available when a record has not already been enabled.

      2. Disable

         • This disables the governance of the given record.

         • Note: This option is only available when a record has already been enabled.

      3. Govern

         • This presents the Governance modal.

         • For more information about governing records in SPORIFY, see FS - 481787905 - Data Governance.

4. To govern data via Organisations Target Lists, carry out the following actions:

   1. Select Target Organisations.

   2. Click on the relevant data governance (shield) icon.

      1. To govern an organisation, select the data governance icon located to the left of the Organisation ID column.

      2. To govern a location, select the data governance icon located to the left of the Location ID column.

   3. Select from the following:

      1. Enable

         • This enables the governance of the given record.

         • Note: This option is only available when a record has not already been enabled.

      2. Disable

         • This disables the governance of the given record.

         • Note: This option is only available when a record has already been enabled.

      3. Govern

         • This presents the Governance modal.

         • For more information about governing records in SPORIFY, see FS - 481787905 - Data Governance.

5. To govern data via Organisations Details Pages, carry out the following actions:

   1. Select the relevant Organisations record.

   2. Click on the relevant link to navigate to the record’s details page.

   3. Click on a presented data governance (shield) icon.

      1. To govern an organisation, select the data governance icon located in the Organisation Details section.

      2. To govern a location, select the data governance icon located in the Locations section.

   4. Data Governance modal is presented

      1. This modal contains the following:

         • A heading indicating the current stage of the data governance process for the given record

         • Record details with a link to the relevant details screen

         • The record’s current status

           1. Who applied the status and when it was applied is shown for each stage of the process

         • Status options

         • When reviewing a record:

           1. Click on the desired status to add to the record.

           2. Insert a comment on the Add Comment modal.

           3. Click Save, else Skip.

         • When approving a record:

           1. Click on the desired status to add to the record.

           2. Fill in e-signature details if required.

           3. Else, add comment if desired.

           4. Click Save, else Skip.

Acceptance Criteria

We succeed only if Organisations records can be governed in SPORIFY.

• Verify that Organisations can be governed via Source Lists.

• Verify that Organisations can be governed via Target Lists.

• Verify that Organisations can be governed via Details Pages.

• Verify that Organisations can be governed at both organisation and location levels.

Related / Alternative Procedure

N/A

GUI Specification

Purpose of these GUI elements.

The purpose of these GUI elements is to enable the governance of Organisations records in SPORIFY.

Mockups and Screenshots

GUI Elements

Available Actions And Commands

Mockup of GUI Element	Title	Shortcut	Enabled	Type	Role/Permission	Action	Tooltip	Audit Trail
	Data Governance	N/A	Always	Icon	Administration - Data Governance	Presents the following options: Enable, Disable, Govern	N/A	No

Related Documentation and Sources

• N/A

Specification References

• UC - Data Governance

• FS - 481787905 - Data Governance